Satisfactory Academic Progress
Federal regulations require that Southern Nazarene University (SNU) students adhere to a policy of Satisfactory Academic Progress (SAP) to retain eligibility for federal, state and university financial aid. There are 3 components to SNU’s policy 1) Hours completed, 2) Grade Point Average and 3) Maximum number of hours. The Financial Aid Office reviews students’ transcripts at the end of each semester to determine their continued eligibility.
I. Satisfactory Completion of Semester Hours - Pace
Effective July 1, 2017 each student is required to pass a minimum of 75% of the credit hours attempted during the preceding semester/payment period (not including traditional summer and rounded down to the nearest whole number). The number of completed hours is based on the number of hours a student initially enrolled and received financial aid. Pace is evaluated at the end of each semester/payment period. Remedial coursework is not included in PACE evaluation.
Example: If a student attempted 12 hours during the semester/payment period, the SAP policy would require the student to complete at least 9 hours (12 hours x 75% = 9 hours). If a student completes fewer than 9 hours, a Financial Aid Warning letter will be sent
II. Grade Point Average Requirement
Each student must meet a cumulative grade point average standard to remain eligible for assistance. The grades of F, W, I or Audit do not count as the successful completion of a course.
Cumulative GPA Required
0-24 hours 1.50 GPA
25-56 hours 1.75 GPA
57-89 2.00 GPA
90-124 hours 2.00 GPA
Graduate 3.00 GPA
If the student has not passed the course and is repeating the course in order to gain a passing grade, there is no impact on the student’s enrollment status. If the student has already passed the course and is repeating the course for any reason (to improve a grade, to review the content again, etc.), then Financial Aid funds can only pay for one repeat of the course.
III. Maximum Number of Hours (Degree Completion) - Pace
Each student enrolled in a degree program is eligible for financial aid for a maximum number of hours specific to the completion of the degree. Students (undergraduate and graduate) are subject to a maximum time frame of 150% of the published length of the degree program as measured in credit hours. To determine the published length of a degree program, please refer to SNU’s catalog.
Maximum number of hours for an undergraduate degree based on 124 hours is 186 hours.
Maximum number of hours for a graduate degree based on 36 hours is 54 hours.
Transferred credit hours accepted from another university (and accepted towards student’s SNU educational program) must count as both completed and attempted hours in the evaluation of Pace.
Monitoring Satisfactory Academic Progress (SAP)
Financial Aid Warning:
Students not meeting the minimum hours and cumulative GPA requirements (I and II above) for the first time, will be sent a Financial Aid Warning letter. Effective Fall 2017, students who receive a Financial Aid Warning letter will receive financial aid for one additional semester/payment period. The letter explains that academic performance will be re-evaluated after the warning semester/payment period to determine if additional action must be taken.
Financial Aid Suspension:
Any student who is on a warning status for the semester/payment period and does not meet the SAP requirements will be placed on Financial Aid Suspension. Financial aid cannot be received while on suspension. The student will receive a Financial Aid Suspension letter and will be given the opportunity to file an appeal if they seek consideration for financial aid for the upcoming semester/payment period.
Appealing Financial Aid Suspension:
A student who has mitigating circumstances (such as, but not limited to, death of an immediate family member, serious injury or illness of student or immediate family member) may complete the Financial Aid Satisfactory Suspension Appeal Form for continued financial aid. The appeal must include 1) why the student failed SAP and 2) what has changed in the student’s situation that will allow the student to demonstrate SAP at the next evaluation. The appeal form also request information for the student’s plans to be successful in future semesters/payment periods. The appeal and supporting documentation must be received within 30 days of the date of the suspension notification letter. Students appealing suspension may be requested to submit an Academic Plan from their advisor that ensures achievement of at least the required 75% completion rate, the minimum required GPA, and/or graduation by a specified time frame.
An appeal will be reviewed by a Financial Aid Committee, and the Financial Aid Director will notify the student in writing of the decision of the committee. If the appeal is approved, a letter will be sent to the student with a list of conditions that must be meet for continued financial aid i.e. hours and grades. If the student cannot mathematically achieve SAP standards in one semester/payment period, an academic plan may be required.
If the appeal is denied, a student can be reinstated to financial aid once they raise their GPA either at SNU or another university.